Terms and Conditions for Apex Alpha Retreats
1. General Information
1.1. These terms and conditions apply to all bookings for Apex Alpha Retreats ("the Retreat"), organised by Apex Alpha Retreats ("we," "us," or "our"). By booking a Retreat, you agree to these terms and conditions.
1.2. Retreat dates and details are as follows:
19th - 24th January 2026: Men’s Retreat
26th - 31st January 2026: Women’s Retreat
2nd - 7th February 2026: Men’s Retreat
1.3. The cost for each Retreat is £1,650 per person. A discounted price of £1,500 is available for those who pay in full at the time of booking.
2. Booking and Payments
2.1. A 25% deposit (£412.50) is required to secure your spot on the Retreat. Deposits are non-refundable.
2.2. The remaining balance must be paid by 1st November 2025. Payments can be made via bank transfer or through the payment link provided upon booking.
2.3. If the balance is not paid in full by the due date, we reserve the right to cancel your booking, and the deposit will be forfeited.
3. Payment Plans
3.1. Payment plans are available upon request. These must be agreed upon at the time of booking and adhered to as specified.
3.2. Failure to meet payment plan deadlines may result in cancellation of your booking, with forfeiture of any payments made.
4. Cancellations and Refunds
4.1. Deposits are non-refundable.
4.2. Cancellations must be submitted in writing via email to [insert contact email].
4.3. Refunds of the balance (excluding the deposit) will be considered as follows:
Cancellations made before 1st November 2025: Full refund of the balance.
Cancellations made on or after 1st November 2025: No refund.
5. Changes to the Retreat
5.1. We reserve the right to make changes to the Retreat, including the itinerary, location, or schedule, due to unforeseen circumstances. Any significant changes will be communicated to you as soon as possible.
5.2. If we are required to cancel the Retreat, you will be offered a full refund or the option to transfer your booking to a future Retreat.
6. Participation Requirements
6.1. The Retreat is designed for individuals seeking personal growth and self-improvement. Participants must be aged 18 or over.
6.2. By booking, you confirm that you are physically and mentally fit to participate in the activities provided. You are responsible for disclosing any medical conditions, allergies, or other relevant information prior to attending the Retreat.
6.3. We reserve the right to decline or remove participants whose behaviour is deemed inappropriate or disruptive. In such cases, no refunds will be issued.
7. Liability
7.1. We are not liable for any personal injury, illness, damage, or loss of personal property during the Retreat unless caused by our negligence.
7.2. You are responsible for ensuring that you have adequate travel and health insurance to cover your participation in the Retreat.
8. Privacy and Data Protection
8.1. We are committed to protecting your privacy. Any personal information collected during the booking process will be handled in accordance with our Privacy Policy.
8.2. By booking, you consent to us using your contact information to communicate essential details about the Retreat.
9. Governing Law
9.1. These terms and conditions are governed by and construed in accordance with the laws of England and Wales. Any disputes arising from these terms shall be subject to the exclusive jurisdiction of the English courts.
10. Contact Information
10.1. For questions or concerns, please contact us at [insert contact email] or [insert contact phone number].
By proceeding with your booking, you acknowledge that you have read, understood, and agree to these terms and conditions.